STAKEHOLDER COMMUNICATION
Announcements, Posters, and Flyers
School-sponsored events only: Announcements, posters and flyers must advertise school-sponsored events. Organizations and individuals outside the school, interested in posting a poster, a message on the school website, in the morning video announcements, or distribute a flyer that is not a school-related event cannot use school resources to promote their activities no matter how well-intentioned.
Sponsor-approval required: Posters, flyers, and announcements that are related to school events must be approved by the sponsor of that event or organization.
Poster Mounting Requirements: All posters must be neatly taped to glass surfaces or bulletin boards using non-masking tape rolled on one end for easy removal. Another poster of identical size and shape must back posters or flyers on glass surfaces so that the back of the poster is not visible from the other side. Permission of the school administrator is needed.
Poster Removal: All posters and tape posted for events that have expired must be immediately removed by the event sponsor.
Requests: Requests generated from outside the school should be submitted through the school main office.
Exceptions: Exceptions to this policy may be requested through the school’s main office to the principal.
Emergency Contact Information
Parents are absolutely responsible for keeping the school up-to-date immediately when phone numbers, emergency contact representatives, email addresses, home addresses, and other critical contact information changes including temporary quarters / lodging contact information. This is a Department of Defense Educational Agency requirement.
The following sources of contact information must be kept up-to-date by the sponsor…
- emergency contact representative: at least one with full name and phone number
- sponsor’s local Japan/Base home cellphone or home number
- sponsor local mailing address
- sponsor’s duty phone number
- sponsor unit and phone number
Failure to report changes results in a breakdown in the reporting process to parents. If contact information is not kept accurate, the school will contact the sponsor’s unit if necessary.
Message Delivery to Students
It is important that classes not be interrupted when instruction is in progress. Only emergency messages from home can be accepted. Students will be called out of class to answer a call only for true emergencies.
Sponsors should ensure that students know how they are getting home before they leave home in the morning. Classes will not be interrupted for this type of message. The office staff will deliver messages to the best of their ability, but it is not their primary mission and they will not be held accountable if a message is not delivered. Parents and students are expected to make it a daily priority to review daily needs and all after-school plans at home before sending students to school.
The primary method used by the school to reach parents for routine communication is email. Email is frequently used for announcements, newsletters, progress reports, and other important events or issues. The single biggest reason parents fail to receive information is because parent email addresses are not kept up to date by the parent or email is not checked. Parents are expected to ensure that their email addresses are up-to-date at all times.
Parent Phone Numbers
Reliable, up-to-date parent phone numbers are essential – especially in the event of an emergency or disciplinary problem. Many parents forget to inform the school when their phone number changes. Parents are expected to ensure their phone number is up-to-date with the school registrar at all times.
Parent / Principal Newsletter
We will be sending out a weekly email on Monday afternoon that will list all the activities that are going on that week and into the near future.
Website
The school website is a major source of information for parents and children and can be used anywhere in the world through the Internet. Links to important resources, including the school calendar, DoDEA SIS Gradebook, daily announcements, assignments, and much more are located here. It is the parent’s responsibility to check the website frequently.